Prepare as a speaker
After released acceptance or an authorised direct invitation, a speaker receives the relevant preparation for that edition. Preparation consists of saved steps, not a mandatory new form for every session.
This page helps the speaker complete their preparation. Supporting speakers for the organisation? Use speaker follow-up for setup, work-list interpretation, deadlines, hotel handling and briefing publication.
What does the organisation configure?
The speaker manager coordinates the profile deadline, practical questions and briefing for the edition, works with selection management on terms and with the programme team on material arrangements. Enable only questions you will use and assign someone to follow up the answers.
Example: you ask for hotel nights to arrange rooms. The speaker submits a request; the organisation handles it. Tell the speaker what has been booked or declined. Answering the question is not the booking itself.
As a speaker, check: which step is outstanding, what is its deadline, and do you need to act or wait for the organisation? As a speaker manager, check: is an answer missing, or is the source information needed to determine that missing?
Participation and profile
First check whether you still need to confirm participation. Then complete the requested profile details: display name, biography and relevant presentation information. Phone number and emergency contact are for the organisation and are not automatically public profile fields.
The profile deadline belongs to the edition. Changes after that deadline go through the speaker manager. A previous edition’s profile does not make all practical details or consent valid again.
Agreements and practical questions
Read the published terms and confirm what actually applies to you. At publication, selection management chooses whether earlier acceptances remain valid or speakers must accept again. New text therefore does not automatically mean you need to confirm everything again.
Answer only the questions enabled for this edition, such as hotel nights, speaker dinner, attendance days or shirt size. An unanswered question is not the same as no.
A hotel request is not a booking. The organisation separately records handling as received, booked or declined. A request changed after handling may need further follow-up.
Briefing and material
Treat the published briefing and timeline as the official source. Organiser drafts are not the speaker briefing. Check the revision when messages appear inconsistent.
Material belongs to its session and has separate conditions and deadlines. Follow providing session material. Uploading a file does not mean attendees can already access it.
For speaker managers
The work list combines relevant preparation statuses. Use it to follow up missing confirmation, profile details or practical answers. Keep claims and internal notes within their separate access boundaries. Check a missing data source before treating it as a missing answer.